AdminEase

Overview:
A web-based AI-powered tool designed to streamline the administrative workflow for Heads of Departments (HODs). It automates the generation of Minutes of Meeting (MoM) and Cover Letters based on student-submitted applications and HOD feedback, significantly reducing manual effort and ensuring consistency in documentation.

Key Features:

• Student Application Submission: Students fill out a structured form stating their purpose and justification for requests (like academic approvals, exceptions, etc.).

• HOD Review Interface: HODs can view applications, select whether to approve or reject, and optionally provide remarks or feedback.
• AI-Generated Documents: The application data and HOD inputs are sent to a Large Language Model (LLM) which generates formal, ready-to-use Minutes of Meeting and Cover Letters.

• Automated Formatting: Ensures a standardized structure and professional tone across all official documents.

• Time-Saving Workflow: Replaces the repetitive task of manually drafting MoMs and letters for each student application.

How I Built It:
Developed a user-friendly web interface where students and HODs interact through distinct roles. Integrated form handling and data validation on the frontend, designed a backend flow to convert inputs into optimized prompts for an AI model (LLM), and processed responses into downloadable, formatted text documents.

Tech Stack:

• Frontend: React, TypeScript
• Backend & AI Integration: Node.js, Express, OpenAI API
• Styling & UI: TailwindCSS
• Deployment: Render / Vercel (or specify as per actual deployment)

Why I Built It:
Academic departments often deal with high volumes of student requests, requiring formal documentation that takes up valuable faculty time. I built this tool to automate that process, reduce human effort, eliminate inconsistency, and allow HODs to focus on decision-making rather than paperwork.